SMPTE   ST AG   000 - 00 32
CONFIDENTIAL Working Draft
SMPTE Standard Administrative Guideline

HTML Pub — Template (Base HTML Repo with Tooling) Use of Artificial Intelligence (AI) Tools in Standards Development

Draft - Fri Apr 03 2026 22:29:19 22:29:16 GMT+0000 (Coordinated Universal Time)

Copyright © 2026 , Society of Motion Picture and Television Engineers . All rights reserved. No part of this material may be reproduced, by any means whatsoever, without the prior written permission of the Society of Motion Picture and Television Engineers.

Warning: This document is an unpublished work under development and shall not be referred to as a SMPTE Standard, Recommended Practice, or Engineering Guideline. It is distributed for review and comment; distribution does not constitute publication. Recipients of this document are strongly encouraged to submit, with their comments, notification of any relevant patent rights of which they are aware and to provide supporting documentation.

Table of contents 🔗

  1. Foreword
  2. 1 Scope
  3. 2 Conformance
  4. 3 Normative references
  5. 4 Terms and definitions
  6. 5 Policy Notice
    1. 5.1 Purpose
    2. 5.2 Scope
  7. 6 Classification of SC Materials
  8. 7 Mandatory Requirements
    1. 7.1 Disclosure Requirements
    2. 7.2 Training Data Restrictions
    3. 7.3 Accuracy and Verification Requirements
    4. 7.4 AI Input Materials
    5. 7.5 Code and Technical Contributions
  9. 8 SC Tools and Platforms
    1. 8.1 Meeting Platforms and Tools
    2. 8.2 Collaborative Development Platforms
  10. 9 Appropriate and Inappropriate Uses
    1. 9.1 Appropriate Uses
    2. 9.2 Inappropriate Uses
    3. 9.3 Reporting
  11. 10 Enforcement
  12. Annex A Disclaimers (Normative)
    1. A.1 Disclaimer for AI Generated Content
    2. A.2 Notice on the Use of Artificial Intelligence (AI)

Foreword 🔗

The Society of Motion Picture and Television Engineers (SMPTE) is an internationally-recognized standards developing organization. Headquartered and incorporated in the United States of America, SMPTE has members in over 80 countries on six continents. SMPTE’s Engineering Documents, including Standards, Recommended Practices, and Engineering Guidelines, are prepared by SMPTE’s Technology Committees. Participation in these Committees is open to all with a bona fide interest in their work. SMPTE cooperates closely with other standards-developing organizations, including ISO, IEC and ITU. SMPTE Engineering Documents are drafted in accordance with the rules given in its Standards Operations Manual.

For more information, please visit www.smpte.org .

At the time of publication no notice had been received by SMPTE claiming patent rights essential This Standards Administrative Guideline forms an adjunct to the implementation use and interpretation of this Engineering Document. However, attention is drawn to the possibility that some of SMPTE Standards Operations Manual. In the elements event of this document may be a conflict, the subject of patent rights. SMPTE Operations Manual shall not be held responsible for identifying any or all such patent rights. This document was prepared by Technology Committee XX. prevail.

1 Scope 🔗

This is Administrative Guideline provides guidelines on how Artificial Intelligence ( AI ) may be used in the scope. See https://doc.smpte-doc.org/html-pub/main/ development of SMPTE standards. It is intended to help Standards Community for documentation ( SC ) Members understand how AI may be used to assist in the development of standards, and to provide guidance on how to use this template. AI in a way that is consistent with the principles of standardization.

2 Conformance 🔗

Normative text is text that describes elements of the design that are indispensable or contains The following keywords have a specific meaning in the conformance language keywords: "shall", "should", or "may". Informative text is text that context of this document:

3 Normative references 🔗

All The following documents are referred to in the text in such a way that some or all of their content constitutes requirements of this document is, by default, normative, except: document. For dated references, only the Introduction, edition cited applies. For undated references, the latest edition of the referenced document (including any clause explicitly labeled as "Informative" or individual paragraphs that start with "Note:" amendments) applies.

4 Terms and definitions 🔗

The keywords "shall" For the purposes of this document, the following terms and "shall not" indicate requirements strictly to be followed in order to conform definitions apply:

4.1
Standards Community
SC
all members of all Technology Committees
Note 1 to entry: See SMPTE Standards Operations Manual

5 Policy Notice 🔗

5.1 Purpose 🔗

This Administrative Guideline establishes requirements for the document and from which no deviation responsible use of Artificial Intelligence ( AI ). Its purpose is permitted. to:

5.2 Scope 🔗

The keywords, "should" This policy applies to:

  1. Covered Individuals: All SC Members and "should not" indicate that, among several possibilities, one is recommended as particularly suitable, without mentioning their representatives, and all other individuals participating in SC activities.
  2. Covered AI Tools: Generative AI systems and services that create, modify, or excluding others; synthesize content, including:
    • Large language models (e.g., ChatGPT, Claude, Gemini)
    • AI coding assistants (e.g., GitHub Copilot, CodeWhisperer)
    • AI -powered search and research tools that synthesize information
    • AI meeting assistants that transcribe, summarize, or generate content
    • AI features embedded in collaborative platforms and meeting software
    • Image, video, and audio generation tools used to create SC materials
  3. Responsibility. Individuals covered by this policy are responsible for ensuring that a certain course any tools they use in connection with content they contribute are permissible under, and in compliance with, this policy.

6 Classification of action is preferred SC Materials 🔗

SC materials are classified as follows:

  1. Restricted Materials: Include, but are not necessarily required; or that (in the negative form) a certain possibility or course limited to:
    • Draft standards, technical specifications, and normative documents prior to public review
    • Confidential member disclosures, submissions and contributions
    • Meeting materials, notes and minutes prior to public disclosure
    • Personal information and privacy-protected data
    • Internal working drafts of action is deprecated guides, white papers, and best practices
  2. Public Materials: Include, but are not prohibited. limited to:
    • Published standards and specifications
    • Final versions of guides, white papers, and best practices
    • Public meeting materials and approved minutes
    • Content published on SMPTE's website or publicly available repositories

7 Mandatory Requirements 🔗

7.1 Disclosure Requirements 🔗

When contributing any content to SC that was created with or substantially assisted by AI tools, SC Members shall disclose:

  1. Method of Disclosure
    • For contributions to any Engineering Document, or Other Published Document, as defined in SMPTE Standards Operations Manual : Include disclosure in Foreword section as defined in Annex A
    • For written contributions: Include disclosure in cover email, commit message, or document metadata
    • For meeting contributions: State at the limits time of contribution or in follow-up communication
    • For code contributions: Include disclosure in commit messages and/or comments

7.2 Training Data Restrictions 🔗

7.3 Accuracy and Verification Requirements 🔗

Before submitting any content to SC that was generated by or with the document. assistance of an AI tool, SC Members shall:

The keyword "reserved" indicates a provision

7.4 AI Input Materials 🔗

7.5 Code and Technical Contributions 🔗

8 SC Tools and Platforms 🔗

8.1 Meeting Platforms and Tools 🔗

Before procuring or enabling AI features in addition indicates meeting platforms (Zoom, Microsoft Teams, Google Meet, etc.), SMPTE and/or SC Member shall:

8.2 Collaborative Development Platforms 🔗

For platforms used for standards development (GitHub, GitLab, etc.), SMPTE shall:

9 Appropriate and Inappropriate Uses 🔗

9.1 Appropriate Uses 🔗

AI tools may be used for the future. following purposes:

9.2 Inappropriate Uses 🔗

A conformant implementation according to this document is one that includes all mandatory provisions ("shall") and, if implemented, all recommended provisions ("should") as described. A conformant implementation need AI tools shall not implement optional provisions ("may") be used to:

9.3 Reporting 🔗

Any individual who becomes aware of the types a violation of normative information in this document shall be as follows: Normative prose policy shall be report the authoritative definition; tables shall be next; then formal languages; then figures; and then any other language forms. matter to the chair of the related working group or to another appropriate representative of SMPTE.

10 Enforcement 🔗

Violations of this policy may result in disciplinary action, including without limitation revocation of access to SMPTE activities and resources.

Annex 3 A Normative references
Disclaimers (Normative) 🔗

A.1 Disclaimer for AI Generated Content 🔗

There are no normative references All documents or works created fully, or in any part with the assistence of AI tool(s), shall contain this document. disclaimer text within the Foreword clause. 

Disclaimer:
This document was created with the assistance of Artificial Intelligence (AI) tools to support drafting,
editing, and/or content generation. AI generated material may contain unintended errors, omissions, or 
interpretations.

AI tools do not independently represent SMPTE positions, policies, or official guidance. All 
authoritative decisions, technical conclusions, and normative content originate from SMPTE committees, 
working groups, and human subject matter experts. Users of this document should rely on official SMPTE 
publications and approved standards for definitive information.

4 A.2 Terms and definitions Notice on the Use of Artificial Intelligence ( AI ) 🔗

No terms and definitions are listed All documents or works that contain content(s) and/or element(s) created fully, or in any part with the assistence of AI tool(s), shall contain this document. disclaimer text within the Foreword clause. 

Disclaimer:
Content contained in this publication may have been developed, in part, with the assistance of 
artificial intelligence (AI) tools used to support drafting, editorial preparation, or document 
structuring. Any material generated or suggested by such tools has been reviewed, validated, and 
authorized by appropriately qualified human experts in accordance with SMPTE's established 
procedures for standards development.
SMPTE affirms that the final normative and informative content of this document is the result of human 
judgment and oversight. The use of AI tools does not diminish, replace, or alter the responsibility held
by SMPTE and its duly constituted committees for the accuracy, reliability, and technical integrity of 
the published standard.