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The Society of Motion Picture and Television Engineers (SMPTE) is an internationally-recognized standards developing organization. Headquartered and incorporated in the United States of America, SMPTE has members in over 80 countries on six continents. SMPTE’s Engineering Documents, including Standards, Recommended Practices, and Engineering Guidelines, are prepared by SMPTE’s Technology Committees. Participation in these Committees is open to all with a bona fide interest in their work. SMPTE cooperates closely with other standards-developing organizations, including ISO, IEC and ITU. SMPTE Engineering Documents are drafted in accordance with the rules given in its Standards Operations Manual.
For more information, please visit www.smpte.org.
This Standards Administrative Guideline forms an adjunct to the use and interpretation of the SMPTE Standards Operations Manual. In the event of a conflict, the Operations Manual shall prevail.
This Administrative Guideline sets forth the participation agreement for guests in attendance at meetings of the SMPTE Standards Community.
The following documents are referred to in the text in such a way that some or all of their content constitutes requirements of this document. For dated references, only the edition cited applies. For undated references, the latest edition of the referenced document (including any amendments) applies.
For the purposes of this document, the terms and definitions given in the following documents apply:
The following keywords have a specific meaning in the context of this document:
The following participation agreement shall be signed by all guests at meetings of Technology Committees or their subgroups. Completed forms shall be sent to the Director of Engineering (standards@smpte.org).
Name of Committee(s): ______________________________________________
By submitting this application I understand:
• That, subject to my agreement to the provisions of this Agreement, I will be permitted to
attend meetings of the above-mention committee;
• That this Agreement does not entitle me to participate in other groups, or provide access
to documents, email lists, etc. of the committee;
• That full participation is available to SMPTE members, and to non-members, who pay the
corresponding annual participation fee;
I acknowledge and agree:
• To be governed by SMPTE Bylaws (available at https://www.smpte.org/about/policies-and-governance)
• That I will adhere to the provisions of the SMPTE Operations Manuals applicable to
Engineering Committees (available at https://www.smpte.org/about/policies-and-governance),
specifically the SMPTE Standards Operations Manual and the Intellectual Property Policy
included therein.
• That all references to governance and policy documents refer to the version current at
the time of my participation as a guest
• That I may be participating in issues relating to the ongoing appraisal of technologies,
and in decisions that are interim by nature and may undergo substantial revisions. I
recognize that SMPTE encourages me to discuss such issues privately with others
considered to be knowledgeable in the field. However, since premature public disclosure
may be a disservice to the industry I agree to refrain from either directly or
indirectly making any public disclosure of the business transacted by the Committee
without the express consent of the Committee Chair and the Standards Vice President.
• That recording of meetings (except by the Secretary as permitted by the
SMPTE Standards Operations Manual) is prohibited and if, when available, I
choose to attend meetings by electronic means, this same prohibition applies.
• That these obligations continue indefinitely, and do not terminate when I cease to
participate as a guest.
I have read, understood, and agree to be bound by the above terms and conditions, including
without limitation those included in the SMPTE Standards Operations Manual and Intellectual
Property Policy.
Signature: ____________________________________
Print Name: ____________________________________
Date: ____________________________________